MINUTES (unconfirmed until tabled at next meeting)

MPA meeting

Date/Time                    Wednesday, 3 February 2016 at 6:10pm

Location                       1/25 Parker Street, Blenheim

Attendance                  Mike Budny, Gail Perano, Nicole Chauval, Mike Van Loon, Judyne Heissenbuttel (COM delegat), Bob Henderson

Apologies                    None

Previous Minutes

The minutes of the meeting of 6 January 2015 were distributed to the Committee and confirmed as a true and correct record.  

Moved by Mike Budny / Seconded by Gail Perano

Actions Arising from Previous Minutes

• Lyn’s Blanket to be drawn in the next couple of weeks. Then the Ham will be raffled – 100 tickets at $2.00 p/ticket
  
  
• Mike Budny spoke to Paul (COM) about the invoice they gave us for the food at the Nelson - Marlborough Tournament. Mike Budny asked for reduction in the cost. Paul will look at it and get back to Mike Budny
  
  
• Nicole Chauval contacted the Companies Office about the missing paperwork for the financial breakdown. They received it at the same time of their reminder.
  
  
  

Moved by Mike Budny / Seconded by Gail Perano

Correspondence

• There was no correspondence
  
  

                                                   Moved by Gail Perano / Seconded by Mike Van Loon

Financial Report

Balance cheque book as at 22 January 2016                 $1467.12

Less Clubs of Marlborough Credit                                     - $10.00

                                                                                         $1457.12

Accounts to Pay

Clubs of Marlborough                                                     $732.20

Royal (Westmeats) Break-up                                          $654.31

                                                                                         $1386.51

Total available in cheque account                                   $70.61

Balance of savings account as at 22 January 2016        $3122.47   

Moved by Gail Perano / Seconded by Mike Budny

General Business

• Judyne Heissenbuttel entered her Nomination as Women’s Selector and Peter Chandler for Men’s Selector
  
  
• Events Manager role to be broken down into the following Officers:
  • Publicity Officer
  • Trophies Officer – (Max Barratt would like to consider this role)
  • Sponsorship Officer

• Mike Budny is searching for sponsors to cover Posters and Tee-Shirts
  
  
• The Crow Tavern in Picton is trying to get a team together
  
  
• No Remits have been received yet
  
  
• Judyne Heissenbuttel has organized a Drawn Pairs Open Tournament at the Clubs of Marlborough (COM) 19^th March, $5.00 entry fee, registration 9 – 9.30am
  
  
• A Remit needs to be put in to remove the word “The” from the MPA’s registered name with the Companies Office
  
  
• Remit to add to 7.3.2 to clarify the costs incurred for calling a Special General Meeting.
  
  
• MPA will now be paying winners of tournaments by bank transfer. If a player wins a prize they are to provide their banking details so funds can be transferred into their account. This will prevent cheques going missing and give a record of winners
  
  
• In 2015 the Child Cancer Society should have received $100.00 for auditing the 2014 accounts, The will be paid $200.00 after doing this year’s accounts
  
  
• Pete Chandler, Captain of the Predators, has requested dispensation for playing with three of his original players. This was passed by Committee.
  
  
• Pete Chandler also wants to change the name of the Predators to the Phoenix
  
  
  

Meeting closed:     There being no further business the meeting closed at 7.30pm

Next meeting:         Wednesday 10^th February 2016 at 6pm at 1/25 Parker St,